Minutes of Board Meeting

10 August 2004

Board Members:      (Board Members and Positions for the 2004-2005 year of operations)  

      Charlie Russell, President, 11216 Lagoon Ln, 703-860-6842, chasrus@worldnet.att.net

Mary Medlin, Secretary, 2026 Lakewinds Dr, 703-391 5612, tindalr@erols.com

Janice Esser, Treasurer, 2008 Lakewinds Dr, 703-476-4689, janesser@comcast.net

Jim Naughton, VP, 2005 Lakewinds Dr, 703-715-0104, jnaughton@aol.com

Dale Seastrom, Director, 2011 Lakewinds Dr, 703-860-8546, Seastrom@aol.com

Grounds Manager:  Linda Rule, 2009 Lakewinds Dr, 703-476-5536, bock@biz-results.com

Meeting called to order at 7:40 p.m. by Charlie Russell.  Mary Medlin arrived late. Linda Rule was not present.

Minutes:  The minutes of the previous board meeting on May 26, 2004, were reviewed, accepted with corrections, and submitted to Peter Blondin for posting to the Cluster’s website.

Old Business: 

1. A motion to tape the board meetings was disapproved. Charlie Russell has undertaken an action item to determine the responsibility of the board on the issue of taping board meetings and the cluster’s adherence to the laws set forth in the American Disabilities Act.
2. Janice Esser reported that Darin Rogers, CPA will be asked to do the taxes. Janice will furnish him the necessary records to complete the task..
3.  Discussion about how much is “on reserve” and being contributed to ‘reserve’ funds. Janice reported that we were ‘solvent’ and could pay upcoming expenses for the first part of the fiscal year starting in July.
4. Cluster dues collection: Still owed approximately $5700. Lawyer recommends seeking assistance on property issues from Reston Assn. Mary Medlin will draft a letter to the R.A. as a follow up to the letter Bill Cook sent to the specific homeowners who are not maintaining their home’s exterior according to R.A. guidelines. This letter will seek R.A. involvement in this matter.
5. Review of June board meeting: Lengthy discussion regarding changes to the minutes. Jim Naughton noted a number of issues regarding the minutes in general, however, no specific issues were addressed. Vote called for to approve May minutes and minutes were approved.
6. Notification of ad-hoc ‘Entertainment Committee’ by Charlie Russell: Since no action has been taken, Charlie Russell was tasked to convey names of those on committee to Judy Newcomb.
7. On going, unresolved Board Member issues: Discussion concerning Jim’s concerns, the chair, Charlie Russell, noting that we needed to ‘move along’ on covering agenda items and limit discussions.
8. Ground report deferred to next meeting. Issues will include a) Geese repellant; b) Curb painting.
   

New Business: 

1. New residents Cluster packages: Cluster packages cost $50 and are assembled by the secretary and treasurer. Packages are provided to resident’s who sell their property.
2. Notice regarding fireworks and ‘shake’ roofs: Charlie Russell noted the risk from July 4^th fireworks being launched in close proximity to houses and the danger they pose to ‘shake’ roofs. Suggested a flyer be posted to all cluster members. Further action will be taken.
3. Around the table: a) Jim’s issues with following rules, recording meetings and ADA compliance and governance: Jim read quotes from R.A. about meeting recordings; Charlie Russell to obtain ruling from RA regarding recording meetings; b) Discussion about how residents names need to be protected if meetings are recorded; c) Focus on improving service to residents: many board members believe that we are doing what we can; d) Jim wants to conduct empirical research on meeting retention.

Next meeting:  Wednesday, Sept 15, 2004 at 7:30 at Jim Naughton’s house.

Meeting Adjournment:  Meeting adjourned at 10:15

Mary Medlin, Secretary