Minutes of Board Meeting

18 October 2004

Board Members:      (Board Members and Positions for the 2004-2005 year of operations)  

      Charlie Russell, President, 11216 Lagoon Ln, 703-860-6842, chasrus@worldnet.att.net

Mary Medlin, Secretary, 2026 Lakewinds Dr, 703-391 5612, tindalr@erols.com

Janice Esser, Treasurer, 2008 Lakewinds Dr, 703-476-4689, janesser@comcast.net

Jim Naughton, VP, 2005 Lakewinds Dr, 703-715-0104, jnaughton@aol.com

Dale Seastrom, Director, 2011 Lakewinds Dr, 703-860-8546, Seastrom@aol.com

Grounds Manager:  Linda Rule, 2009 Lakewinds Dr, 703-476-5536, bock@biz-results.com

Meeting called to order at 7:40 p.m. by Charlie Russell.  All board members and Linda Rule were present.

Minutes:  The minutes of the previous board meeting on September 10, 2004, were reviewed, accepted with corrections, and submitted to Peter Blondin for posting to the Cluster’s website.

Old Business: 

1. Grounds Report: A) The curb striping was not done correctly by the contractor and will be redone at no cost to the cluster. B) Mary Medlin asked that Linda look at the asphalt at the mailboxes in front of 11230 as it has broken and bubbled up. Linda will check it. C) Care of Trees will prune trees in the cluster in the next two weeks. D) The snow removal contract was approved and signed. E) The board asked Linda to report on the optimal schedule and the cost for the geese deterrent chemicals that were applied on cluster property. F) The remaining carports will not be done until spring. G) The docks will need to be power washed but no date is set. 
2. Charlie Russell reported that Judy Newcomb agreed to be chair of the Entertainment Committee.
3. Charlie Russell reviewed the Virginia laws covering clusters. The board agrees that everything RA does binds us to do the same so Jim Naughton may tape board meetings. To protect the names of cluster residents, the board will invoke an executive session allowing the board to deal with important issues and discuss residents by name. Executive sessions will not be taped.
4. The cluster board is continuing to aggressively pursue owners who do not comply with the guidelines for exterior maintenance and appearance.

New Business: 

1. The board is considering setting a date for all residents to comply with the new exterior paint color.
2. Treasury Report: A) Check signing authority has been transferred from the past president to Charlie Russell, the current president. B) The Quarterly report for the 1^st quarter will be presented at the next meeting. C) The cluster is transferring $891 into the reserve every month. D) Only 3 residents are late with their dues.
3. The board has passed a motion to require all house exteriors to be painted with the new color palette established in Y2K, by December 31, 2005.  Any staining of house, decking and fencing should adhere to the current palette which is posted on the cluster website: www.lakewindscluster.org .

Next meeting: November 29 at 7:30 at Mary Medlin’s house.

      Meeting Adjournment: 9:05pm

Mary Medlin, Secretary