Here are the Minutes of the Board Meeting
27
March 2006
Board Members:
(Board for the 2005-2006 operating year)
Charles Russell, President,
11216 Lagoon Ln, 703-860-6842, crussell@cavtel.net
Mary Medlin, Treasurer,
2026 Lakewinds Dr, 703-391 5612, tindalr@erols.com
Robert Hanlon,
Secretary, 2015 Lakewinds
Dr, 703-620-3015, BobHanlon1@comcast.net
James Naughton, VP,
2005 Lakewinds Dr, 703-715-0104, CITPEINST@comcast.net.
John Newcomb, Director,
11224 Lagoon Lane, jnewcomb22@comcast.net
Grounds Manager:
Linda Rule, 2009 Lakewinds Dr, 703-476-5536, bock@biz-results.com
Cluster Bookkeeper: Gaylon Swanson, 1636 Waters Edge Court,
703-437-9022
Charles Russell
called the meeting to order. Mr. Hanlon was absent. Mr. Naughton arrived 30 minutes late.
Minutes:
Reading of the minutes of the January meeting was deferred, due to the
absence of the secretary. Minutes
of the October Board meeting still need to be recorded.
Neither have been published to the cluster Web site.
Old Business:
- New mailbox installation: John Newcomb reported
that the first increment of mailbox replacements is finished.
Other Cluster mailbox sets can be installed, if desired and if budget
priorities permit;
- Treasurer’s Report:
- No outstanding bills;
- Sufficient funds are available for mailbox
replacement;
- Plans
for the Annual Meeting will need to include some reporting of current
Cluster financial status;
- No outstanding bills.
- Reston Association
Covenants Revision: Charles Russell will distribute
flyers available from ARCH to remind all homeowners about the Reston
Association Covenants ratification poll.
- Cluster social event: The idea has regained support. Mary Rainey will propose a plan for
an uncomplicated social gathering while the weather is still good, in late
October.
- Boat Storage. Board action has been requested.
The Board is still waiting for Linda Rule and Harriet Hanlon to report
actions governing canoes intended for use on the Lake.
As recorded earlier, Reston Association makes and will enforce when
requested rules regarding registration of boats moored in the water,.
- Executive Session: regarding resolution of
outstanding debt.
- Cluster Exterior Painting: Matter needs
resolution: Bob Hanlon will draft a letter to all homeowners not yet in
compliance with the current paint/stain color. He will send a notice to the RA regarding some properties
that will likely not comply.
New Business:
- Annual Meeting: May 3rd between 7:30 pm and 9
pm in the Langston Hughes School cafeteria is the plan for the event.
Bob Hanlon will draft a notice to be mailed to all Cluster
homeowners, at least 2 weeks prior to the meeting;
- Cluster Incorporation Status: Jim Naughton
noted that we were not (yet) in compliance with the Commonwealth of
Virginia’s incorporation requirements.
Charles Russell provided him with a signed draft response renewing
our status, containing the appropriate Tax ID number, etc. (Note 1)
- Jim Naughton’s comments:
- Some people need to have their names placed in
nomination for cluster positions at the Annual Meeting, referring to one
of the Committee chairpersons. (Note
2)
- The Board does not follow Roberts’ Rules of Order
and in his opinion practices inequities in handling work contracts.
(Note 3)
- The
comments were noted.
Next meeting:
The March Meeting Adjourned
at 10:00 PM
Transcription of Charles Russell’s notes by Robert F. Hanlon, Secretary,
April 2, 2006