Lakewinds II Cluster Association

Here are the Minutes of the Board Meeting

12 September 2005

Board Members:      (Board for the 2005-2006 operating year)  

Charles Russell, President, 11216 Lagoon Ln, 703-860-6842, crussell@cavtel.net

Mary Medlin, Treasurer, 2026 Lakewinds Dr, 703-391 5612, tindalr@erols.com

Robert Hanlon, Secretary, 2015 Lakewinds Dr, 703-620-3015, BobHanlon1@comcast.net

James Naughton, VP, 2005 Lakewinds Dr, 703-715-0104, CITPEINST@comcast.net.

John Newcomb, Director, 11224 Lagoon Lane, jnewcomb@comcast.net

Grounds Manager:  Linda Rule, 2009 Lakewinds Dr, 703-476-5536, bock@biz-results.com

Cluster Bookkeeper: Gaylon Swanson, 1636 Waters Edge Court, 703-437-9022

Meeting called to order at 7:30 PM. by Charles Russell. Messrs. Naughton and Newcomb were absent at the beginning of the meeting. Mr. Naughton arrived at 7:54 PM and Mr. Newcomb at 9:00 PM.  The guest from the law firm Chadwick, Washington, Moriarty, Elmore & Bunn, P. C. whom Mr. Hanlon had invited to observe the action on Parking Spaces 47 and 79 did not attend the meeting.  

Minutes:  The minutes of the August meeting have been posted on the Cluster Web site. They were approved as posted.

 Old Business:

1. Status of Parking Spaces 47 and 79: It was moved and seconded that the Board decision to exchange the occupancy of Parking Spaces 47 and 79 be rescinded, and that letters be sent to the affected parties, advising them of this decision.  Motion passed.  The result of this motion is that the parking spaces will revert to their original assignments, with space 49 assigned to Cluster Lot No. 49, and space 79 assigned to Cluster Lot No. 79
2. Grounds Committee Report:
1. New rowboats and canoes added to the Lagoon Lane storage rack have displaced previous boats belonging to dues-paying Cluster members.  The Board will initiate a survey to identify current usage of, and interest in, space on the canoe racks.
2. The Genesis ground maintenance contract for snow removal has been approved and signed.
3. The rain gutters for the covered parking spaces are finished.
4. The parking lot striping warranted by the contractor will be redone this fall and some new striping will be done of other areas recently identified.
5. Mailbox Inserts repair: John Newcomb has the descriptive literature and installation procedures for this job.  It was noted that the Board has specified exact replacements for the present mailboxes, as the need arises.  Redesign of the mailbox layout is not desired or needed.
3. Treasury Report:
1. Mary Medlin proposed that the Cluster move $13,628 from its zero-interest Reserve Account into a 3-percent Certificate of Deposit, renewable every 9 months and accessible at any time.  The first CD would mature in June, 2006.  This will divide the Cluster’s reserve funds into an immediately accessible, zero-interest account of $16, 303 which grows by about $890 per month from cluster dues contributions, and the stable CD of $13,628. 
4. The cluster social event idea has regained support. Mary Rainey will propose a plan for an uncomplicated social gathering while the weather is still good, in late October.

New Business:

1. To be a recognized Cluster Association, Lakewinds II Cluster must register with the Virginia Department of Professional and Occupational Regulation (DPOR) and pay an annual certification fee of $25.  The Board moved to pay this fee and become registered.  The motion passed.  Mary Medlin will write a check and Robert Hanlon will mail it, along with the necessary application form.
2. Mr. Frank Pfielmeier of the Alliance of Reston Clusters and Homeowners (ARCH) presented to the Board a summary of the organization’s activity. It is a volunteer group dedicated to sharing information and resources on practical association management and community issues affecting homeowners and, as appropriate, play a role on behalf of homeowner associations in the community.  He brought examples of ARCH research on the proposed Reston Association (RA) rules revisions treating the relationship of clusters to RA.  Annual dues for ARCH members are at present $50.  The Board moved to make Lakewinds-II Cluster Association a member of ARCH; the motion passed.  Mary Medlin was authorized to pay the $50 annual dues.
3. In connection with the Design Review Board’s approval of the HardiPlank siding material for use in the Cluster, it was noted that this material has a strong tendency to accumulate mildew and must be power-washed frequently to control this action.  Cluster homeowners are advised to consider carefully the practical implications for power-washing their siding before using this material in place of the existing cedar planks.
4. Mr. Russell asked Mr. Naughton to study the pros and cons of incorporating Lakewinds-II cluster as a business and report at the next Board meeting. 
5. Mr. Newcomb will find out the details of installing a wide-angle mirror at the cluster entrance, and re-study the need for this mirror now that the no-parking slot on the left side of the entrance has been extended by 25 feet.
6. The Board conducted an Executive Session between 8:45 PM and 9:30 PM.

  Next meeting:

The next Lakewinds-II Board meeting will be held at Mr. James Naughton’s house, 2005 Lakewinds Drive, on October 12 beginning at 7:30 PM.

The September Meeting Adjourned at 10:00 PM

Robert F. Hanlon, Secretary