Old Business:

The minutes of the December 19 Board meeting were approved as circulated.

Cluster Landscaping: See Treasurer’s Report, below.

Car Parked in Lagoon Lane Space:  Progress since December meeting:  The Board now understands who owns the covered car.  The information has been filed.  Charles Russell noted the property owner’s response to our inquiry was unfriendly and hostile.

Property Encroachment: John Newcomb and Charles Russell were authorized to discuss/meet with the property owner encroaching on RA and Cluster common ground.

Abandoned House: Until the new Cluster incorporation fees are paid and the Articles are reviewed by our legal counsel, action will be suspended on the abandoned property foreclosure.

 Unpainted Houses: Bob Hanlon left on vacation before modifying the draft letter to refer to the deadline for painting according to the new Cluster palette, which was January 2005.  Bob Hanlon will modify the draft and circulate for comment as soon as possible.

Cluster Incorporation Status: Articles of Incorporation have been drafted.  The Board authorized Charles Russell to review the draft with Lori Dolson, Cluster attorney. Since these Articles are based on the original document with very minor modifications reflecting operating experience over the past 25 years, it is expected that they will pass the review very successfully. 
Note: During the week of March 5, the Articles passed the review and Charlie paid the State Incorporation fee.  Lakewinds-II Cluster is now a Virginia corporation.

Treasurer:

1.      Replacement Bookkeeper. The Board discussed the need for a regular, paid bookkeeper.  Galen has been providing these services, but was unavailable for the rest of the month.  Pat Karlsson reported that she has received satisfactory data from Galen.  Norm Krasnegor advised that a full time bookkeeper would be more expensive.  Moved, seconded and passed that Galen continue to support Treasurer in the bookkeeping role.

2.      Pat presented Operating Budget Income and noted that $64,668.84 has been received so far.  She presented a monthly Cash Flow statement for July, Aug, Sept, Oct and Nov. Printed copies of both documents are on file.

3.      The Board approved expenses as follows:

a.       Expense for tree removal was part of the landscaping budget, but might require more funding.

b.      Authorized approximately $500 for legal expenses leading to completion of Articles of Incorporation and advising the Board regarding actions to be taken for ‘re incorporation’ before the Commonwealth.

4.      Authorized additional expenses to reimburse Linda Rule for paying the Dominion Resources street lights power bill.

New Business:

There being no other business, the meeting adjourned at 9:00 PM.

Respectfully submitted,
Robert F. Hanlon, Secretary
Transcribed from John Newcomb’s notes
March 10, 2007