Linda Rule, the Grounds Maintenance Committee chairperson, was absent.

Old Business:

The minutes of the October 17 Board meeting were amended and will be circulated for final approval.

Abandoned Property at 2034 Lakewinds Drive: In the matter of a letter from Lori Dolson, Cluster Attorney, initiating the process of declaring this property to be legally abandoned, Norm Krasnegor moved that $375 be set aside from Cluster escrow funds to cover the expense of sending this letter to appropriate recipients.  John Newcomb seconded; the motion passed.  The Board asked Pat Karlsson to notify Lori that the Board has authorized funds and awaits her invoice.

Cluster Landscaping:

1.1.   Bob Hanlon moved to allocate $1700 from current Cluster revenue to cover the cost of the new pavement around the mailboxes on Lakewinds Drive, and that any future disbursement from the Landscaping account larger than $500 beyond the previously adopted budget must be approved before the money is obligated.  This cost was paid from the current Landscaping budget.  Norm Krasnegor seconded; the motion passed.  The Board noted that this expense was incurred without Board authorization, and future expenses larger than $500 beyond the authorized budget must be approved individually before the money is spent.

1.2.   The Board authorized Charlie Russell to approach the owners of 2017 Lakewinds Drive concerning their encroachment upon Cluster land between the end of their property and the Lake shore.  It was noted that they have not applied to the Cluster or to Reston Association for permission to alter this land, and that the changes impede access to all the residences along this part of the Lake shore.  John will assist Charlie during the verbal contact; they will report results of the conversation to the next Board meeting.

The Board authorized Charlie to write a letter to the owner of the old car stored in the uncovered parking slot assigned to 11200 Lagoon Lane, asking that it be moved to the Reston Town storage lot.  This car has not left the parking slot for over a year and appears to be abandoned.

Treasurer:

           Approved check-signing signatures: Pat Karlsson circulated a form to record all Board Members’ signatures. These will serve as backup in case a critical check must be signed and Pat is unavailable. All members present signed the form.
 
Delinquent Dues Payments: Three people are delinquent; all others have paid promptly.  $11,900 has been deposited.  Mr. Rosene’s delinquency will be included in the abandoned property procedure; the other two will be approached next month if they are still in arrears and before penalty procedures are invoked.

     Bookkeeper Services:  After consultation with former Cluster treasurers, Pat Karlsson feels that she can urge the present bookkeeper to provide timely services.  She has begun negotiations for production of the year-end financial results report needed by Reston Association and the State Corporation Commission.  Next she will seek capital expenditures and capital planning reports for FY 2006. Pat and the Board will continue to monitor the situation.

New Business:

1.      Cluster Notices: A procedure is needed for notifying Cluster residents that the Cluster’s insurance and State Corporation dues have been paid:  Bob noted that all these transactions are publicly posted on the Cluster Web site.  Pat will ask our bookkeeper to produce machine-readable documents that can be posted to the Web site with this information.  Bob will draft a door-to-door letter telling about the Web site.

2.      Boat Mooring Dues: Collecting yearly boat mooring fees from non-waterfront boat owners is cumbersome and easy to avoid.  Bob agreed to propose a modification to the Boat Mooring Policy requiring that non-waterfront boat owners formally apply to the Board for an assignment and include a year’s prepaid fee.  Those who don’t comply will have their boats impounded.  Bob will have new Boat Mooring Policy text for the next meeting.

3.      Houses Needing the New Cluster Colors: Norm Krasnegor will draft a letter to the three homeowners whose houses have not been updated to the new standard Cluster paint colors, reminding them of the need to do this work promptly.  Bob Hanlon will send it on Cluster stationery.

4.      Regular Meeting Day: Norm Krasnegor moved that the Board meet monthly on the second Tuesday, unless compelling circumstances require another day.  Bob Hanlon seconded; motion passed.

There being no other business, the meeting adjourned at 9:00 PM.