All Board members were present.  The meeting was conducted by Mr. Newcomb, the President.

Preliminary Business:

The Board approved the minutes of the March 11^th meeting and authorized their publication on the Cluster Web site.

Agenda Approval – Members present made no additions.

Old Business

1.  Treasurer’s Report

1.1        Bank Report – Treasurer reported that second quarter dues bills have been mailed and are being paid.  

1.2           Dues Status – Treasurer reported all dues are current except for one property that is now two quarters in arrears. 

1.3        Pending Expenses – Successful bid for repair of the damaged street light wiring will cost $5080, payable as the job progresses. 

1.3   Financial Report – March operating results are attached to these minutes.

1.4 Dues Increase – The Mason & Mason Capital Reserve Analysis Report recommends a dues increase of $400 per year to build up reserves for  anticipated repairs to the aging cluster infrastructure. The Board also believes a dues increase is necessary to begin to build up reserve amounts.  The Board voted to increase dues to $390.00 ($40.00 increase) per quarter ($1,560.00/year) commencing with the 2008 / 2009 Fiscal Year (July 1, 2008).

2.  Facilities and Grounds

2.1. Budget –Street light wiring repair, as described in the March minutes, is the only non-routine item so far in the Grounds budget. 

2.2. Street Light Repair - Work will commence as soon as Verizon Telephone finishes installing their fiber-optic neighborhood feeder cables.  The Verizon work is currently under way.  Repair will begin on Lakewinds Drive and proceed to Lagoon Lane following the fiber optic cable installation.  It will be important to keep the two jobs separate, in case collateral damage occurs from either effort. A clear boundary between the two tasks will simplify assigning responsibility for damage and seeking compensation. 

2.3 Bulkhead Renewal – Preliminary research estimates a cost of at least $75 per foot for bulkhead renewal, which is consistent with the cost of $60,000 the last time the work was done.  

2.3 Near-Term Future Projects: 

See the March minutes. None of these projects have been started as of April 8. 

New Business

3. Cluster Appearance –Of particular interest is the lack of promised exterior painting at 2032 Lakewinds Drive.  Since a complaint was filed with RA several months ago, the Secretary will check the status of this item with RA and e-mail the Board an update.  The complaints about the house at 2034 Lakewinds have been deferred, in view of the conscientious effort of the deceased owner’s family to put the house in order.  If repairs to this house continue as planned, the problems should be resolved.

4. Cluster Land Encroachment:  Encroachment and clutter complaints regarding 2017 Lakewinds were discussed. R.A. has requested more specific information and believes it may well result in a citation to the Cluster Association to take further action. The Board will issue another letter requesting clean-up and proper care of personal, Cluster and R.A. properties associated with 2017 Lakewinds..

5 Special Parking District: - Following on the Board’s actions reported last month, the Secretary contacted Hunter Mill District Supervisor Catherine Hudgins to find out what progress has been made toward enacting the necessary ordinance. She reported that progress is being made, but that a show of citizen interest in the ordinance would strengthen her position with the Fairfax County Board.  The Secretary will solicit expressions of support from the Clusters bordering on Ridge Heights Road for the Special Parking District as described in a memorandum by Katherine Ichter, Director of the County Department of Transportation, dated February 6, 2008. This memo will be published on the Cluster Web site.. 

Board Members – Open Forum

1. Annual Meeting – The President will prepare the agenda. Proposed items include:

1.1. Welcome to Cluster Members; introduction of current Cluster Board

1.2. Summary of year’s activity:

1.3. Grounds maintenance update

1.4. Brief overview of Mason and Mason Analysis

1.5. Budget Plan and Approval by the Cluster

1.6. Brief overview of Special Parking District activity

1.7 Election of two new Directors

1.8. Distribute handouts of Cluster  exterior appearance standards, covenants and restrictions rules

2. Annual Meeting Time and Place:  The Annual Cluster Meeting will take place at 7:30 PM on Tuesday, May 6, at the Langston Hughes Intermediate School Cafeteria.  Each member of the Cluster shall have one vote, except that when any dwelling unit in the Cluster is owned of record in joint tenancy or tenancy-in-common, or in any other manner of joint or common ownership, such owners shall collectively be entitled to only that number of votes to which one person would be entitled were he the owner of such dwelling unit.  Voting by proxy is expressly prohibited.

Next Board Meeting – The next Lakewinds-II Cluster Board meeting will be determined by the newly elected Board at the Annual Meeting. Meeting adjourned at 9:31 PM.

Respectfully submitted,