Preliminary Business:

Minutes of the July 11 meeting were approved and authorized for publication on the Web site.

The Board agreed to use the e-mail method that has developed during the past year to refine and approve minutes and post them more quickly to the Web site. Use of e-mail reviews can accelerate posting by two to three weeks.

Agenda Approval – Members present made no additions

Old Business:

1.  Treasurer’s Report

1.1. Financial History – Mr. Newcomb distributed an Income and Expense sheet for the month of June.  No unexpected expenses have occurred and the Cluster is solvent.

1.2. Annual Dues Bills –Quarterly bills have been re-sent to those households late in payment.  These bills include all unpaid dues on record, some extending back for 2 years.  Mr. Newcomb agreed to contact two of his neighbors and call their attention to this problem.  The Board felt that some misunderstanding may have occurred, since these people are newcomers to the cluster.

2.  Facilities and Grounds

2.1. Budget – No changes from last month. 

2.2. Facilities Maintenance:  

2.2.1. The Road Resealing contract has been signed. A starting date has yet to be decided.

2.2.2. Ms. Tipton called attention to failing sidewalk sections in front of 2012 Lakewinds Drive, which could cause a person to fall and raise liability issues.  The Board will ask Linda Rule to look into repair cost & available contractors.

2.2.3. Regarding Mr. Sykes’ pine tree issues, Mr. Newcomb showed the Board a plat of Mr. Sykes’ property.  One of the trees causing trouble is on Cluster ground, near Mr. Sykes’ uncovered parking slot, but this tree is healthy and does not need immediate removal.  Location of the other tree is not clear from the plat.  The Board will continue to investigate the location of the tree in question, but it decided to leave the healthy tree on the Grounds removal schedule, which could be a few years in the future.

2.3 Boat for Sale parked on Ridge Heights Road:   Mr. Newcomb noted that the boat is still on Ridge Heights Road, but has been moved farther away from Cluster property.  The police have agreed to ticket the boat in question, as selling any type of property on public roads is against the law. However, the “For Sale” sign has recently been removed.

2.4 Cluster Reserve Funds Analysis:  Ms. Tipton distributed a proposal from Mason and Mason Capital Reserve Analysts to analyze the Cluster reserve funds relative to the condition of the common assets. Cost is estimated at $2800 and the analysis should require about 4 weeks after approval is granted.  The Board agreed to study the proposal and decide whether to proceed at the next meeting.

3.  Legal Matters

3.1 Foreclosure of Abandoned Property – Mr. Hanlon found a valid mailing address for the owner of the property in question.  Mr. Serenyi has sent the owner a bill for all unpaid Cluster dues but has not received an answer.  The bill has not been returned, so apparently it has been delivered.  Mr. Newcomb and Mr. Serenyi will consult with Laurie Dolson about the next steps.

3.2 The Cluster Real Estate Permit for years 2007-2008 has arrived. Mr. Hanlon has filed it in the Cluster archives.

Board Members – Open Forum

1.Houses Not Conforming to Cluster Paint Code: Mr. Hanlon will contact Reston Association to clarify what action the Board can take to enforce the Cluster paint code on these houses.

2. Boats in the Cluster Belonging to Non-Residents: Mr. Serenyi has contacted the Cluster resident who is sponsoring an unauthorized “guest” boat in the lagoon.  This boat must be removed, either by its owner or by Reston Association.  Only Lakewinds-II residents may moor boats in the Cluster; they are not allowed to “sub-let” this privilege, even if they have paid a mooring fee for the year.

3. Composite Siding Material: Ms. Tipton is researching the use of new synthetic siding material as optional replacements for existing siding and possibly cedar shake roofs in the cluster.  She is particularly interested in cost and durability issues.  She will report results at the next meeting, with the objective of including these materials as options in the Cluster’s standard housing materials.

4. Next Board Meeting – The next Lakewinds-II Cluster Board meeting will take place on September 11, beginning at 7:30 PM, at a place to be determined.

Meeting Adjourned at 8:45 PM.

Respectfully submitted,

Robert Hanlon, Secretary