June 5, 2007

The meeting was held at John Newcomb’s house at 11224 Lagoon Lane, beginning at 7:30 pm.  Those attending were:

Preliminary Business:

Minutes of the May 22 meeting were approved and authorized for publication on the Web site.

The Board asked Mr. Hanlon to work with Pete Blondin to get meeting minutes up to date on the Web site.

Agenda Approval – Members present made no additions

Old Business:

1.  Treasurer’s Report

1.1. Bookkeeper Replacement:  Mr. Serenyi will act as bookkeeper, relieving Gaylon Swanson.  A letter to Mr. Swanson informing him that his services are no longer required has been sent.  Mr. Serenyi has contacted Mr. Swanson and collected all Lakewinds Cluster documents and items he held, including a key to the postal box.  He told Mr. Serenyi that former Board member Pat Karlsson also has some cluster documents. Mr. Serenyi will contact Ms. Karlsson and collect these documents.

1.2. Financial History – Mr. Serenyi reported that cluster financial information he holds is fragmentary and not organized by budget category.   Once any further documentation received from Mr. Swanson and Ms. Karlsson is reviewed, he plans to clarify this situation.  He will report status of records and backup information at the next Board meeting.

1.3. Annual Dues Bills – The Board voted not to increase cluster dues next fiscal year.  Mr. Hanlon will draft a transmittal letter to accompany the dues bills, including an initial notice of the Board’s intent to increase annual dues next year, after Cluster financial records are reviewed and organized.

1.4. Annual DPOR Dues – DPOR Dues have been paid.

2.  Facilities and Grounds

2.1.  Budget -- Ms. Rule and Mr. Serenyi will work together to prepare a budget statement for the next meeting, including charges for long-term projects to be deducted from the Cluster Reserve fund.

2.2.  Temporary Fund for Facilities Maintenance:   The Board approved a transfer of $10,000 from the Reserve Fund to the Facilities Maintenance fund any remaining end of fiscal year expenses.

3.  Legal Matters

3.1 Foreclosure of Abandoned Property – An escrow of $500 to cover initial foreclosure steps has been sent to legal counsel Lorie Dolson, and permission has been granted to begin the process.  Mr. Serenyi will cooperate to produce financial transaction evidence of the property’s abandonment. 

3.2 Cluster Corporation Agent – Mr. Hanlon has obtained the necessary forms from the State Corporation Commission to replace Mr. Russell.  The Board voted to appoint legal counsel Laurie Dolson to act as Cluster Corporation Agent at a cost of $195 per year.  Mr. Hanlon with assist in effecting the change.

Board Members – Open Forum

1  Roadway Blocking – Mr. Krasnegor noted that a moving van had blocked access to his parking slot for almost a day last week. He suggested that the Board circulate a letter to residents asking that they notify neighbors when such operations are planned, so that everybody can move their cars to unblocked locations.

2  Next Board Meeting – The next Second Lakewinds Cluster Board meeting will take place on July 10, beginning at 7:30 PM, at a place to be determined.

Respectfully submitted,

Robert Hanlon, Secretary